General Information

Privacy Policy Statement

August 2021

The Federal Ministry for the Environment, Nature Conservation and Nuclear Safety (BMU) takes the protection of your personal data very seriously. It is necessary for us to collect certain information when you visit our website in order for you to be able to use our website fully.

Our privacy policy statement provides information as to when we collect data and what type, how we use that data, and about your rights as users of our website.

I. Who is the controller pursuant to the General Data Protection Regulation (GDPR)?

Federal Ministry for the Environment, Nature Conservation and Nuclear Safety

Stresemannstrasse 128 - 130

10117 Berlin

Telephone: 030 18 305-0

Fax: 0228 99 305-3225

Email address poststelle@bmu.bund.de

II. What is the name and address of the data protection officer?

For any questions or information on data protection, you can contact the data protection officer at the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety.

Data Protection Officer at the BMU

Stresemannstrasse 128 - 130

10117 Berlin

Telephone: 030 18 305-4550

Fax: 0228 99 305-3225

Email: datenschutzbeauftragter@bmu.bund.de

III. What information do we collect and for what purpose is it used?

1. Visits to website

Every visit to our website is recorded in a log file to ensure data security. To this end, the following data is stored for a maximum of seven days:

  • Name of the file accessed
  • Date and time of access
  • Volume of data transferred
  • Message as to whether data was successfully accessed
  • IP address of the user or provider
  • Internet address of website visited before (referrer)
  • Information about the programme retrieving the data (user agent)

The Federal Ministry for the Environment, Nature Conservation and Nuclear Safety is not able to directly link IP addresses to users and rules out such linking.

The IP address is analysed only in cases of attacks on our website, breaches of public order or other cases of illegal actions in connection with the website. The IP address can be used to reveal the identity of the user only with the help of the user's provider and only in connection with investigations by the police or public prosecutors.

This data is not used for statistical purposes. It is not passed on to third parties for commercial or non-commercial use.

2. Use of cookies

Cookies are short text files. They are used to store information about a website locally on your computer for some time and to send it back to the server on request.

Most Internet browsers are set to automatically accept cookies. Users can deactivate or reset this function in their browser so that cookies are deleted once the browser has been closed. Cookie information is not combined with personal data.

This website uses the cookies listed below. However, you can also use this website without using cookies. To do this, you must deactivate the storage of cookies in your browser.

  • Technically necessary cookies

- to check (de)activation of JavaScript in the browser,

- to load the page faster,

- to store the login status (community) and

- to save the selected language version.

  • Marketing cookies for integrating YouTube videos and saving user settings (see point 10)
  • Marketing cookies for integrating Soundcloud audio files and saving user settings (see point 11)

3. Filling out forms with personal data

Some information offers on our website provide the option of filling out forms with personal data. For example, if you subscribe to our newsletter or other email services as a user, you will need to specify their email address.

If users register for an event or for the Klimaschutz community or as a consultation and engineering firm, we will need their name and address.

Users are free to decide whether they wish to submit this data. Only the data needed to deliver the requested information service is asked of users. Data is treated as confidential and is only used for the purpose for which it was requested.

If the storage of personal data is required to provide the requested service, the data is only stored for the time period necessary to fulfil the offer or task of the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety for which the data was requested.

Once such an information offer is concluded, terminated by the ministry or unsubscribed to by users, personal data is irretrievably deleted after a maximum of six weeks.

4. Communication via contact form or email

If you send us a message via the website, within the Klimaschutz community or directly by email, the data you submit will be used to communicate with you.

Security gaps can occur in email communication. Emails sent to staff of the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety may be intercepted and read by experienced Internet users. If users send an email to the ministry, we assume that we are authorised to reply by email. If users do not want this, it may be advisable to consider using another channel of communication, for example regular mail.

If users use forms to send emails, information about the browser version and operating system used is stored in the system in addition to the data submitted. IP addresses are not stored in the process. This data is not processed. It is used only to correct errors in individual cases. This information is automatically deleted after 28 days.

If you write us a letter or send a fax, we will process the data provided by you (e.g., first and last name, address) and use the information contained in the letter or fax (personal data provided by you, if any) for the purpose of contacting you and processing your request. Your data is stored for the periods required in accordance with the Registry Guideline for keeping written records which supplements the Joint Rules of Procedure of the Federal Ministries (GGO).

5. Subscription to our newsletter

On the website, users have the option to subscribe to various newsletters. The personal data that is sent to us when ordering the newsletter is entered in the respective input screen. Here, the only mandatory information for receiving the newsletter is the email address. All other information in the input screen is voluntary.

Through the newsletters, we regularly inform users about our range of services, our projects, new funding initiatives, application windows etc.

When users register for the newsletter, we send a confirmation email to the specified email address, a so-called double opt-in process, for legal reasons. This confirmation email is used to check whether the owner of the email address has actually authorised receipt of the newsletter.

The collection of this data is necessary to trace the (possible) misuse of your email address at a later point and thus serves as a legal safeguard.

The personal data we collect during a newsletter registration is used exclusively for sending our newsletter. In addition, newsletter subscribers could be informed by email if this is necessary for operating the newsletter service or if there is a change in the newsletter offer or in the technical circumstances.

Collected personal data is not passed on to third parties. Users can unsubscribe to our newsletter at any time. Users’ consent to storing their personal data for sending the newsletter can be revoked at any time for the future. Every newsletter has a link for revoking consent. The user can also always inform us of the revocation by other means, for example by telephone or by email.

6. Range measurement with Matomo

This website uses the software "Matomo"(www.matomo.org - formerly Piwik) for range measurement. This software works on the basis of Javascript, no cookies are set by default. The following data is stored when sub-pages of this website are accessed:

  • the IP address of the user, shortened by the last two bytes (anonymised)
  • the sub-page called up and the time of the call-up
  • the page from which the user reached our website (referrer)
  • information about the user’s browser, specifically version notes and information about plug-ins, operating system and screen resolution
  • the duration of the visit to the website
  • the pages that are accessed from the sub-page called up

The data collected via Matomo is stored on our own servers. It is not passed on to third parties.

We use the data to analyse user behaviour on this website and to obtain information about the use of the individual components of the site.

This enables us to continuously optimise the website and its user-friendliness. The data is not used to personally identify website users and is not merged with other data.

Revocation of range measurement

As a user, you may reject tracking by Matomo at any time for the future. You have the following options to do so:

  • You can completely stop the storage of cookies via your browser. However, this means that you may no longer be able to use some functions of our website that require identification, such as the community and the login area.
  • You can activate the "Do-not-Track" setting in your browser. The Matomo system on this website is configured to respect this setting.
  • You can create a so-called opt-out cookie by clicking below. This will be valid for two years. As a result, Matomo will not register your subsequent visits for a period of two years. Please note: when deleting the opt-out cookie, you will be asked again for your consent to data collection.

7. Use and application of Facebook and Instagram

Functions of the enterprise Facebook (Facebook and Instagram) are integrated on this website. Facebook and Instagram are social networks on which the National Climate Initiative (NCI) is also active. Facebook and Instagram enable their users to communicate with each other and interact in a virtual space. Both serve as a platform for discussion, for the exchange of opinions and content.

The operating company of Facebook and Instagram is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. For users outside the USA or Canada, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland is responsible for processing personal data.

At the bottom of the individual pages of this website, there is a button that can be used to share the respective page on the user’s Facebook or Instagram profile. Data transfer takes place only when the user clicks this button. When the user clicks the button, Facebook gains knowledge of what specific sub-page of our website was visited by the user.

If the user is simultaneously logged in on Facebook or Instagram, Facebook recognises him/her as a user and can assign the visit to our website and the specific sub-page to the user’s Facebook or Instagram profile, and saves this personal data. The user may prevent transmission of this information to Facebook by not using or clicking the buttons at the bottom of the page.

Details of how Facebook and Instagram use this data can be found in Facebook's privacy policy, which is available at https://de-de.facebook.com/about/privacy/. It also provides information about the settings options offered by Facebook and Instagram to protect privacy.

8. Use and application of Twitter

A function of the enterprise Twitter is integrated on this website. Twitter is a multilingual, publicly-accessible microblogging service on which users may publish and spread short messages called tweets. These short messages can be accessed by anyone, including those who are not logged on to Twitter.

The operating company of Twitter is Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

At the bottom of the individual pages of this website, there is a button that can be used to share the respective page as part of a tweet. Data transfer takes place only when the user clicks this button. When the user clicks the button, Twitter gains knowledge of what specific sub-page of our website was visited by the user.

If the user is simultaneously logged in on Twitter, Twitter recognises him/her as a user and can assign the visit to our website and the specific sub-page to the user’s Twitter profile, and saves this personal data. The user may prevent transmission of this information to Twitter by not using or clicking the button at the bottom of the page.

Further information on data processing is available at https://about.twitter.com/de/resources/buttons.

9. Use and application of XING

A function of the enterprise XING is integrated on this website. XING is a business network and enables its users to connect with each other and communicate in a virtual space. XING serves as a platform for discussion, for the exchange of opinions and content.

The operating company of XING is New Work SE, Dammtorstraße 30, 20354 Hamburg

At the bottom of the individual pages of this website, there is a button that can be used to share the respective page in a post on XING. Data transfer takes place only when the user clicks this button. When the user clicks the button, XING gains knowledge of what specific sub-page of our website was visited by the user.

If the user is simultaneously logged in on XING, XING recognises him/her as a user and can assign the visit to our website and the specific sub-page to the user’s XING profile, and saves this personal data. The user may prevent transmission of this information to XING by not using or clicking the button at the bottom of the page.

Further information on data processing is available at: https://privacy.xing.com/de/datenschutzerklaerung.

10. Use and application of YouTube

We have also integrated videos on our website via components of YouTube using a 2-click solution. This 2-click solution ensures that the data processing described below takes place only after your consent. YouTube is an Internet video portal that enables video publishers to post video clips free of charge and other users to view and rate as well as comment on these videos, also free of charge.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc., 1600 Amphitheatre Pkwy, Mountain View, CA 94043-1351, USA.

When a user accesses a YouTube video on our pages, the user's Internet browser is automatically prompted by the YouTube video to download a display of the video player's user interface and a preview image of the respective video.

Further information about YouTube can be found at https://www.youtube.com/yt/about/de/. As part of this process, YouTube and Google gain knowledge of what specific sub-page was visited by the user, whether the user watched the video or not and if yes, up to which timestamp.

If the user is simultaneously logged in on YouTube, YouTube recognises the specific sub-page of our website that the user is accessing when the user accesses a sub-page that contains a YouTube video. YouTube and Google collect this information and assign it to the user’s YouTube profile.

YouTube and Google always link the information that the user has visited our website with the user’s user account if the user is logged in on YouTube at the time of the visit; this takes place regardless of whether the user clicks a YouTube video or not. If the user does not agree to the transmission of this information to YouTube and Google, the user may prevent the transmission by logging out of his/her YouTube profile before accessing our website.

For more information on data processing by YouTube or Google, please refer to their privacy policies, which are available at www.google.de/intl/de/policies/privacy/.

11. Use and application of SoundCloud

We have implemented audio recordings on our website via components of SoundCloud using a 2-click solution. This 2-click solution ensures that the data processing described below takes place only after your consent. SoundCloud is an Internet music and audio platform that enables music and audio creators to distribute their content worldwide.

The operating company is SoundCloud Inc. 715th Avenue, 5th Floor, New York 10003, NY, USA. However, SoundCloud Global Limited & Co.KG, Rheinsberger Str. 76/77, 10115 Berlin, Germany is responsible for European users.

When a user accesses an audio file on our pages, the user’s Internet browser is automatically prompted by the audio file to download a display of the audio player's user interface.

Further information about SoundCloud can be found at https://soundcloud.com/pages/contact. As part of this process, SoundCloud gains knowledge of how the user interacts with SoundCloud.

If the user is simultaneously logged in on SoundCloud, SoundCloud recognises the specific sub-page of our website that the user is accessing when the user accesses a sub-page that contains a SoundCloud recording. SoundCloud collects this information and assigns it to the user’s SoundCloud profile.

SoundCloud always links the information that the user has visited our website with the user’s user account if the user is logged in on SoundCloud at the time of the visit. This takes place regardless of whether the user clicks a SoundCloud recording or not. If the user does not agree to the transmission of this information to SoundCloud, the user may prevent the transmission by logging out of his/her SoundCloud profile before accessing our website.

For more information on data processing by SoundCloud, please refer to its privacy policies, which are available at https://soundcloud.com/pages/privacy.

12. Links to websites of other providers and social media

Our website also contains links to websites of other providers and social media. We would like to expressly point out that by clicking these links the user leaves our site and our sphere of influence.

Providers of the linked sites and networks process their users’ data in accordance with their own privacy policies. The Federal Ministry for the Environment, Nature Conservation and Nuclear Safety has no influence either on the nature and scope of data processing on the linked sites, or on the compliance with data protection regulations by these providers.

13. Photos for our press and public relations work

In connection with our press and public relations work, during events and meetings photos will be taken in which the user may be identifiable. The user's consent for this will be obtained in advance in individual cases. However, the user can object to such photos being published at any time afterwards. Please use the contact details above for such objections.

IV. How do we protect children and young people (protection of minors)?

Persons under the age of 18 should not submit personal information to us without the consent of their parents or legal guardians. We do not request personal data from children and young people without the consent of their parents or guardians. We do not knowingly collect such data and do not pass it on to third parties.

V. On what basis do we collect personal data?

Generally, submitting personal data is not required when using our website. If we collect personal data on our website, it is only done with the users’ consent, which can be withdrawn at any time (for example, newsletter subscriptions pursuant to Article 6 (1) (a) GDPR), or for processing an order (for example, of publications pursuant to Article 6 (1) (b) GDPR).

In any other case, we only process personal data when legally required to do so (pursuant to Article 6 (1) (c) GDPR), when processing is necessary for performing the tasks of the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety, when it is in the public interest or in the exercise of official authority (pursuant to Article 6 (1) (e) GDPR in conjunction with Article 3 of the Federal Data Protection Act (BDSG).

VI. Who do we pass data on to?

We operate our website in cooperation with external service providers. Where personal data is processed (for example, for sending newsletters), we have put in place technical and organisational and technical measures to ensure that our external service providers comply with data protection regulations.

Unless otherwise stated, the data on our website is processed by our commissioned service provider ressourcenmangel Dresden GmbH in the Federal Republic of Germany. For the provision of offers, for example for registration for the newsletter, as a consultation and engineering firm, moderation of the Klimaschutz community, personal data is transferred to our commissioned service provider, Service- und Kompetenzzentrum: Kommunaler Klimaschutz (SK:KK). If there is any other transfer of personal data to other recipients, the respective page is labelled accordingly.

VII. What are the rights of the users of our website?

With regard to the processing of personal data, users of the website of the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety - www.klimaschutz.de - enjoy the rights stipulated in Articles 12 to 22 GDPR:

Right of access pursuant to Article 15 GDPR

This right grants full access to relevant personal data and other important criteria such as purposes of processing or storage period. The exemptions specified in Article 34 BDSG apply.

Right to rectification pursuant to Article 16 GDPR

The right to rectification gives users the possibility to rectify inaccurate personal data concerning them.

Right to erasure pursuant to Article 17 GDPR

The right to erasure gives users the option to have data deleted. However, for data to be deleted, it is necessary that the personal data is no longer required, was unlawfully processed or that the consent has been withdrawn. The exemptions specified in Article 35 BDSG apply.

Right to restriction of processing pursuant to Article 18 GDPR

The right to restriction of processing gives users the option to provisionally prevent further processing of the relevant personal data. This applies, in particular, in a review phase of the user establishing, exercising or defending other legal claims.

Right to data portability pursuant to Article 20 GDPR

The right to data portability gives users the right to obtain relevant personal data in a commonly used, machine-readable format, for example, pdf, from the controller in order to pass it on to other controllers where necessary.

Right to object pursuant to Article 21 GDPR

The right to object provides users with the option to object, on grounds relating to their particular situation, to processing relevant personal data where this is justified with a view to performing public tasks or lies in the public or private interest. Pursuant to Article 36 BDSG, this provision does not apply where an official authority is legally obligated to process the data.

Right to withdraw consent pursuant to Article 7(3) GDPR

Users have the right to withdraw their consent for the future at any time. An option to withdraw consent is available to users on the website where the consent was given before.

For example, the user may withdraw consent to receive the newsletter at any time by clicking the unsubscribe link at the end of each newsletter.

Of course, the user may additionally withdraw consent using any other contact channels, for example, by email or contact form. For general contact channels, please make sure that the message clearly indicates which withdrawal it refers to.

Exercising these rights is free of charge and is granted upon request within the scope of the user’s interest in information. For more information, please contact the data protection officer at the Federal Ministry for the Environment, Nature Conservation and Nuclear Safety.

VIII. Right to submit complaints to the supervisory authority

In cases where the ministry processes personal data, users have the right to lodge a complaint with the supervisory authority for data protection. The competent supervisory authority is:

Federal Commissioner for Data Protection and Freedom of Information

Husarenstraße 30

53117 Bonn

Telephone: 0228 99 7799-0

Email: poststelle@bfdi.bund.de

Website: www.bfdi.bund.de

Additional information